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GMAIL SIGNATURE MANAGEMENT

Enforce Email Disclaimer Compliance
Company Wide

Centrally lock required legal disclaimers into every outbound email and on every device

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Trusted by 80,000+ companies. Used by millions.

HEADACHE SOLVED

Take disclaimer management off IT’s plate

  • Disclaimer updates stop routing through IT
  • Surpass mail-flow rules and automate away this task
  • Mobile, OWA, and Gmail clients are finally covered
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Email signature disclaimer management solution

HOW WISESTAMP WORKS

Get compliant disclaimers deployed in 4 steps

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Connect

Sync employees via Active Directory, Microsoft Entra ID, Google Workspace API, or Exchange.

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Lock

Add the disclaimer text Design Studio, then lock it. No employee can edit or remove it.

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Assign

Set different disclaimers for Finance, Legal, HR, each country entity, or set one standard for everyone.

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Deploy

Server-side covers every device, including mobile, with no local install required on any endpoint.

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WiseStamp is reliable and doesn’t negatively impact deliverability – that was a concern for us.

Brian A
IT Professional

CENTRALIZED MANAGEMENT

Deploy once and cover every device, every platform

  • Server-side enforcement covers mobile, desktop, and every email client
  • Works alongside existing Exchange transport rules without conflict
  • No PowerShell scripts, no per-device configuration, no ongoing IT overhead
  • Connect your Active Directory or Microsoft Entra ID and you’re done
centralized email disclaimer management for mobile and desktop
Assign different email disclaimers to different departments from one central dashboard

COMPLIANCE ENFORCEMENT

Guarantee every outbound email carries the required disclaimer

  • Lock disclaimer text that no employee can edit or remove
  • Assign different disclaimers by department, region, or legal entity
  • Server-side enforcement leaves no device or email client uncovered
  • Audit trail logs every disclaimer change with a timestamp and owner
different departments different disclaimers

TEAM SELF-SERVICE

  • IT locks mandatory fields and assigns edit permissions once
  • Any non-IT team updates their disclaimer copy independently
  • Preview exactly how changes render before pushing live
  • Push updates company-wide in minutes, no IT sign-off needed
lock email disclaimers company-wide so employees can change it

Take control of email disclaimers

WiseStamp manages email disclaimers so you don’t have to

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ENTERPRISE-GRADE SECURITY

Meet the compliance standards your auditors require

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SOC 2 Type II and ISO 27001 certified

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HIPAA and GDPR compliant by design

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WiseStamp never stores or reads your email content in transit

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Audit logs record every disclaimer change, company-wide, with timestamps

Centrally enforce disclaimers in Office 365, Google Workspace, and Exchange server

PLATFORM COMPATIBILITY

Work with the email platforms your org already runs

  • Supports Microsoft 365, Exchange on-premises/hybrid, and Google Workspace
  • Server-side enforcement covers Outlook, OWA, Gmail, and mobile clients
  • Coexists with existing Exchange transport rules or replaces them entirely
  • Adds group targeting and locked fields beyond native mail-flow rules
WiseStamp integration with many email providers

DEPLOYMENT OPTIONS

Deploy disclaimers server-side, client-side, or both

  • Server-side: appended post-send, covers every device including mobile
  • Client-side: Outlook Add-In or Chrome Extension, visible before sending
  • IT deploys via MDM, GPO, or central admin console
  • Both deployment modes can run simultaneously in one org
deploy disclaimers and email server-side, client-side, or hybrid
enforce email disclaimers in emails sent from CRM

CRM INTEGRATIONS

Carry locked disclaimers into every CRM-sent email

  • Supports Salesforce, HubSpot, Zoho CRM, Pipedrive, and more
  • Works with CRM emails routed through your mail server
  • No per-user CRM configuration or manual injection required
  • Same locked disclaimer applies to inbox and CRM-sent emails
enforce email disclaimers in emails sent from CRM

REGULATED INDUSTRIES

Display the right disclaimer to the right audience

Lock FINRA and SEC disclosures by license type

Assign required regulatory disclosures by advisor role or license. No loan officer or investment rep sends email without the mandated text, on any device.

enforce email disclaimer for finance

We need to make sure that compliance-wise, we’re checking all the boxes signature-wise.

WiseStamp Enterprise Client (Regulated Industry)

Take control of your email disclaimers

Remove the legal risk presented by non-compliant emails. Enforce approved email disclaimers company-wide in less than a day.

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FAQ

Email disclaimer management is a centralized solution that enforces required legal disclaimers on every outbound email, across all devices and email clients.

An email disclaimer manager lets you:

– Configure and lock disclaimer text

– Assign templates by department, region, or legal entity

– Deploy server-side or client-side, without per-device configuration

Microsoft 365 mail-flow rules and Google Workspace’s append-footer setting apply one disclaimer to all users, but lack critical controls. Per WiseStamp’s 2026 Voice of Customer analysis, coexistence with Exchange transport rules is the top friction point for IT teams evaluating disclaimer tools:

– No group targeting or department-level assignment

– No locked fields to prevent employee edits

– No self-serve copy management for non-IT teams

WiseStamp supports 2 deployment methods for email disclaimer enforcement: server-side and client-side.

– Server-side: The disclaimer is appended after the email leaves the sender’s device, covering all clients including mobile, with no local software required

– Client-side: Applied during composition via the Outlook Add-In or Chrome Extension, visible to the sender before sending

Both methods can be configured simultaneously.

WiseStamp’s disclaimer management supports Microsoft 365 (including Exchange Online), Exchange on-premises and hybrid, and Google Workspace. Over 50 million email signatures have been deployed across these platforms. Per-platform deployment:

– Microsoft 365: Outlook desktop, Outlook on the web (OWA), central deployment via MDM or GPO

– Exchange on-premises/hybrid: Server-side enforcement at the transport layer

– Google Workspace: Server-side via Google Workspace API, covering all Gmail clients

No. WiseStamp’s client-side disclaimer is applied during email composition, before the message reaches the Exchange server, so the two systems do not conflict. Organizations switching to WiseStamp server-side can disable the Exchange transport rule entirely. WiseStamp then manages the full disclaimer layer, adding group logic and locked fields that Exchange transport rules do not support natively.

No. Admins lock disclaimer fields in WiseStamp’s Studio Editor. Employees can view the locked text in their WiseStamp Employee Hub, but cannot edit or remove it. Every outbound email carries the disclaimer exactly as configured, regardless of device or email client.

Yes. WiseStamp’s group-based assignment lets admins set distinct disclaimer templates per department, geographic region, or legal entity. Different teams (Finance, Legal, HR) and different country operations each carry the correct text. One admin action updates any group’s disclaimer across the organization.

WiseStamp enforces email disclaimers on mobile devices via server-side deployment. The disclaimer is appended after the email leaves the device, before delivery to the recipient. No mobile app or local install is required on any endpoint. Server-side coverage applies regardless of which email client or device the sender uses.

WiseStamp never stores or reads email content during server-side processing. WiseStamp appends only the disclaimer and signature, then delivers the email normally. Each customer account is fully isolated from other organizations. WiseStamp holds SOC 2 Type II, ISO 27001, HIPAA, and GDPR certifications.

Yes. WiseStamp’s role-based access lets Legal, Compliance, or Marketing teams manage disclaimer copy without IT tickets. Admins control which fields are locked and which are editable. Teams preview how a disclaimer renders before pushing changes company-wide. IT configures the architecture once and hands off day-to-day management.

Yes. WiseStamp’s group-based disclaimer assignment supports multi-entity and multi-jurisdiction configurations. Admins assign distinct disclaimer text per legal entity, country, or region. Each group carries jurisdiction-specific language without requiring separate deployments. A single admin action updates any group’s disclaimer across the organization.

WiseStamp’s email disclaimer management serves regulated industries requiring enforced disclosure language. Supported use cases include:

– Financial services: FINRA and SEC disclosures locked by license type

– Healthcare and pharma: HIPAA privacy notices attached to every clinical email

– Legal services: Attorney-client privilege notices assigned by practice group or jurisdiction

– Corporate: Liability disclaimers across multi-entity or multi-country organizations

Yes. WiseStamp logs every disclaimer change company-wide, recording a timestamp and the admin identity for each edit. The audit trail supports compliance verification for SOC 2 Type II, ISO 27001, and HIPAA audits. WiseStamp maintains 99.999% uptime, ensuring the audit log remains continuously available.

WiseStamp syncs with 4 directory services for email disclaimer group assignment:

– Active Directory

– Microsoft Entra ID (formerly Azure AD)

– Google Workspace directory API

– Microsoft Exchange (on-premises and online)

Directory sync maps organizational structure automatically, enabling group-based assignment by department, location, or legal entity.

Most organizations complete WiseStamp’s email disclaimer setup in under a day. The setup process includes:

1. Connecting the directory (Active Directory, Microsoft Entra ID, or Google Workspace)

2. Building and locking the disclaimer template in Studio Editor

3. Deploying server-side or client-side

IT configures once. Legal or Marketing then manages ongoing updates without IT involvement.