How to add a signature in Gmail in under 1 minute

Open Gmail Settings

On the top right of your Gmail screen, click on the gear icon  and then click “See all settings” in the Quick settings panel.

Create a new signature

Hit Ctrl + f (Windows) or ⌘ + f (Mac) to open the “search on page” box > type in “signature” and hit Enter to find the signature editor in Gmail Settings.  

Alternatively, you can scroll down the Settings tab and look for the section entitled “Signature”.

Find the “Create new” button and click it.

NOTE: Many people are looking to add a complex structure or advanced features to their signature, but this requires editing the signature’s HTML (which this guide does not cover). To achieve this I advise you to visit our guide on how to edit HTML in Gmail signatures.

Name your signature

• Give your signature a name > and hit “Create”

Note: be sure to use a name that will help you identify your signature later on. You may like to make multiple Gmail signatures in the future and this will make it easy to distinguish between them.

Add your signature details

• Click inside the signature editor text box
• Type in your full name, job title, company name, and contact information

Tip: you can use consecutive underscores to create a separator line between your name and job title, and your contact info.

You may like to use this common Gmail signature format:

*copy and paste the following signature into your Gmail signature editor’s text field

John B. Good
Associate Partner at Astoria Law Firm NY
_________________________________
Website: www.astoria-law-nyc.com
Mobile: 202-918-2132
Address: 301 Park Ave, New York, NY 10022

Note: To keep things simple, we’ve created a signature in simple text format. In case you need something more professional we’ll also cover making a complex HTML Gmail signature further down.

Edit your Gmail signature

You can edit your Gmail signature design with a few simple steps to make it look much more professional.

Change font size:

• Select the text you would like to edit
• Click on the tT icon at the left of the toolbar > choose the text size you’d like to use (Small, Normal, Large, or Huge)

Change text color:

• Click on the A icon at the right of the signature editor’s toolbar
• Pick the text color you’d like to use from the right-side color pallet

Change signature font:

• Click where it says “San serif” on the left side of the editor’s toolbar
• Choose the font you’d like to use for your signature (these are all email safe fonts)

Tip: To get the most professional signature, you should use both text size and text color to create a visual hierarchy. Set your name, job title, and company name as “Large” text, set your name in Bold or ALL CAPS, and use color to make important text stand out – in the example image above – we set the name, job title, and contact info labels in blue.

Add an image to your Gmail signature

To add an image to your Gmail signature you’ll need to first add a table. But this poses some problems.

First, you have to create the table using Word or Google docs because Gmail does not give you an option to add a table. Second, the table border will show, which takes away from your signature design. So we’ve taken the liberty to code a simple working signature template in HTML which you can use.

Create Gmail HTML signature with image from template:

• Select the the signature template below with your cursor
• Copy and paste the signature template into your Gmail signature editor
• Click on the WiseStamp logo
• Click “Remove” from the popup menu option
• Click on the image icon in the toolbar > and upload your image or company logo from your computer
• Click on your image > and resize your image using the options in the popup menu to fit your liking

Add a hyperlink to your Gmail signature

Add a link to your website:

• Select the text you’d like to be clickable
• Click the “Link” icon in the bottom toolbar
• Add the full web address of your link (including the https:// )
• Click “OK”

Add a clickable phone number:

(when clicked on from a mobile device, the link will directly initiate a call)

• Select the number you’d like to make clickable
• Click the “Link” icon in the bottom toolbar
• Type in “tel:” and then add in your phonenumber (e.g. tel:+1-202-918-2132)
• Click “OK”

Tip: if you’d like to add a banner to your email signature you can click below the signature you’ve made and add in your banner as another image.

Set auto Gmail signatures

You can tell Gmail which signature to set as your auto signature from the settings just below the signature editor.

You have an option to set an auto signature for your New messages as well as for your Reply and Froward messages.

• Click the dropdown menu directly below the Gmail signature editor
• Choose the signature you’d like to set as your automatic signature

Tip: Set your full signature with your signature image as default for new messages, and set a minimalistic signature or none at all as your default for Reply and Forward messages. The reason for this is that, in long email strings, big signatures add up and make things clunky.