Here are templates and samples that help you get the job when writing your job interest email. We also included some important tips. These are vital to follow if you want to be the best positioned out of everyone applying for the job.
We’re going to walk you through the process of using professional email templates you can copy and paste.
So, let’s get right into it and go over professional email examples.
Simple job application email sample
While there are many job applications that are submitted within automated submission systems. It’s still possible to apply for a good number of jobs via email. This is especially true for smaller employers who do not use those automated systems.
So, what is the best email format for job application? It depends on the instructions for the application for the specific employer you’re applying to. If the employer allows for a resume and cover letter to be sent via email, then you should take the opportunity for this more personal method of applying for a job.
Any time you submit a resume to an employer, you should send a stellar cover letter within your email.
In fact, your cover letter can be your email when you apply. You’re bound to get noticed by the hiring manager when you know how to write an engaging email cover letter.
Here is a job interest email sample you can use when applying for a job
Subject: Senior Project Engineer – John Doe
Dear Hiring Manager,
I was very interested while reading the job posting for the position of Senior Project Engineer at ACME Engineering. I believe that the experience I have strongly matches the responsibilities of this position. I am enthusiastic about submitting my application for the position.
My most recent position was at Legacy Dynamics, where I was a Senior Project Engineer. Additionally, I recently participated in a research project involving advanced palletizers.
I have attached my resume to this email. Thanks to it, I believe you will learn more about my experience, education, and achievements.
If there is any additional information you would like, please let me know. I look forward to hearing from you.
Thank you for your consideration.
Email template confirming interview
While you will not always get a reply back, sometimes you will. In fact, the employer will request an interview.
Congratulations! You’ve made it past the first hurdle. After you receive this email, it’s time to respond with an interview confirmation email, where the date, time, and location are confirmed.
You should send this email as soon as you receive a notice that the employer wants to conduct an interview.
Here is an example of an email for interview confirmation you can send:
Subject: John Doe – Interview Confirmation
Dear Mrs. Jones,
Thank you for the interview invitation for the Senior Project Engineer position. I appreciate the opportunity, and I look forward to meeting with Brent Smith on December 9th at 10 AM at your Los Angeles office.
If there is any additional information I can provide you before the interview, please let me know.
Thank You email
After your job interview, you will want to send out a Thank You email. With this email, you remind your potential employer about the skills and qualities you possess that match what’s needed for the position. You can even include a link to your online achievements, LinkedIn account, or other professional networking profile pages. Another element you will want to include is a dynamic email signature with icons with links to the profiles you want to showcase.
The intention is for your Thank You email to get to the person who interviewed you before they make a decision, and while the interview is still fresh in their minds.
Here is a job interest email sample you can send after your interview
Subject: Thank You – Senior Project Engineer Interview
Dear Brent Smith,
I enjoyed speaking with you the other day at the interview for the Senior Project Engineer position at ACME Engineering. The job appears to be an ideal match for my skills, ambitions, and interests.
The innovative approach to corporate culture within the engineering world confirmed my wish to work at your firm.
I will bring my engineering skills, assertiveness, and ability to engage others to work in a cooperative way within the engineering department.
Thank you for taking the time to interview me. I have a high level of interest in working for your firm and look forward to hearing from you in regards to the Senior Project Engineer position.
Email template for following up after an interview
Hopefully, you will have received an email or phone call confirming that you got the job shortly after your interview.
If you haven’t within a few days, you can send a follow-up email to find out where things stand.
You should aim for getting some information on the exact time frame in which you should expect a decision to be made. Sending a follow-up email can be done anywhere from a day after up to a week after the interview.
Here’s a business email format example of a follow-up email you can use:
Subject Line: John Doe – Thank You
Dear Brent Smith,
It was a pleasure to meet with you and discuss the Senior Project Engineer position at ACME Engineering. I appreciate the time you took to hold the interview with me.
I am grateful to have learned more about the position and work environment. The more I learned, the more I became convinced that my engineering experience and my love of my craft make me an excellent candidate for the position.
I look forward to hearing from you soon with regards to your final decision. Feel free to get in touch with me prior to your decision if you have any questions or concerns.
Thank you once again for your time and consideration.
Accept the Job Offer
If you made a good impression at your job interview, you will get a job offer back from the employer. You did it! If you want the job, it’s yours. This is an email or verbal phone call you will want to respond to via a follow-up email as well. It’s a good idea to send a Thank You email since it formally confirms your acceptance of the job.
Here is one of the professional email examples you can take a look at and use as the basis for your Thank You email.
Subject: Thank You – John Doe
Thank you for hiring me for the Senior Project Engineer position. I’m excited to be a part of the engineering team at ACME Engineering in Los Angeles. I look forward to meeting the rest of the team and being onboarded for the position on Monday, December 14th.
Please let me know if I should bring anything of importance on my first day as a new hire. I look forward to beginning my career at ACME. Thank you once again for this opportunity.
If you have been offered a contract for the position you interviewed for, then you will have the option to negotiate. This is more popular for positions that are higher up on the totem pole and carry with them greater compensation and responsibilities.
However, most positions are the kind where you can send a counteroffer email if you are unsatisfied with the salary and/or benefits stated come with the position. It’s simple to write an effective email with a counteroffer so that you can get something closer to what you feel you deserve.
Here is a business email format example of a counteroffer email you can use:
Subject Line: John Doe – Job Offer
Dear [Contact Name],
Thank you for your offer of the Senior Project Engineer position at ACME Engineering.
I am impressed with the scope of the projects the entire engineering team is involved with and believe my experience can help obtain new engineering projects with larger contracts.
I would like to meet with you regarding the salary and benefits you offered me prior to me making a final decision. Due to the skills, experience, and contacts I have within the engineering industry, I believe that further discussion regarding compensation is appropriate.
Thank you for your consideration.
Now the waiting game begins. You will hopefully receive a response to what you proposed fairly quickly. You should keep in mind the absolute deal-breakers, meaning the floor of what you will accept within a counter offer. Having something in mind to respond with if the counteroffer comes in below your base terms.
The employer will either request to meet with you for further negotiations, accept your requests, reject your requests, or provide you with a counteroffer right away.
Decline Job Offer Email
If the employer comes back with a rejection of your proposal or lowballs you, you can send them an email where you will formally decline the job offer. You don’t necessarily need to do this, but it will demonstrate your character and professionalism.
Here is a business email format example of an email where you will decline a job offer:
Subject: John Doe – Senior Project Engineer Position
Dear [Contact Name],
Thank you for the offer of filling the Senior Project Engineer position at ACME Engineering, as well as reviewing my counter offer. I completely understand that you have a tight budget at the moment. However, I have to decline the position with the present compensation offered.
I wish to express my gratitude for your intention to negotiate and wish you and ACME the best going forward.
Accept Job Offer Email
If you decided to accept the counteroffer the employer presented to you, then you can send a quick email specifying it in writing. This will ensure there’s no confusion surrounding the compensation agreed upon, as well as the start date of the position. With this email, you confirm how professionalism and desire for accuracy.
Here is one of the professional email examples you can use for your accepting the job offer email:
Subject: John Doe – Job Offer Acceptance
Dear [Contact Name],
It was a pleasure speaking with you about the Senior Project Engineer position at ACME Engineering. I’m happy to formally accept this job offer. I look forward to working with the entire engineering team and assisting in helping the firm be awarded new engineering projects.
As we discussed previously, I will begin on December 14th, 2020, with an annual salary of $110,000, and four weeks of annual paid vacation time. This salary excludes company-provided health insurance, which I will receive on the first day of my employment.
I look forward to seeing you on my first day. If I should fill out any paperwork prior to that point, please let me know.
I am always able to respond promptly via email, but you may also call me at 555-555-5555 if the need arises.
Thank you once again for this opportunity.
There you have it! You’re all set now to use these professional email templates for every type of email you will be sent to an employer. Every email you send out should include your professional email signature.
Wisestamp has the most dynamic and professional email signatures available today. You can even place social media icons in your email signature that will lead to your profiles, such as LinkedIn. These can benefit you by showing off your professional networks, helping present yourself even better as the best person for the job.