how to add and change signature in outlook 365 and OWA (office 365)

Create & Add an Email Signature in Outlook 365 & OWA

  • Follow this short guide to set up your Outlook 365 (Outlook web app) email signature
  • Or use our Outlook Signature Creator to generate a professional Office 365 signature in 2 minutes

Create my Outlook 365 signature

Short answer

How to add signature in outlook 365?

  1.  Click the gear icon in the top right corner of your Outlook 365.
  2. Type in “signature” in the search box at the top of the Settings panel.
  3. Select the “Email signature” result.
  4. Create a new signature with the in-app signature editor
  5. Click “Save” when you’re done.

See detailed guide

If done right, adding an email signature in your Outlook 365 will definitely make a professional impression.

If your livelihood depends on your digital presence then setting up an Outlook signature is one of the most cost effective ways to get more people to contact you, garner respect and create business relationships. Can you afford that your colleagues and competitors have one of these and you do not?

This short guide will show you how to create, add and set up an Office 365 email signature in 7 simple steps. Just follow the instructions below.

Professional Outlook 365 web app signature | See more templates below

How to add signature in Outlook 365 web app: your step by step guide


Using the integrated editor in Outlook 365 you can add text, links, and images, but it’s quite hard to use this editor to create a professional looking email signature. For better results, with less effort, consider using our Outlook signature generator

  1. Sign in to your Outlook in Office 365 or Outlook web app.
  2. Click on the gear icon  for Outlook Settings in the top right of the screen > Scroll down the settings menu that opens on the right > Click on “View all Outlook settings” 
Add email signature to Outlook 365 and Outlook web app (OWA)- step 1
  1. Select “Compose and reply” from the left sidebar.
  2. Under “Email signature”, create and edit your signature using the in-app editor.
Add email signature to Outlook 365 and Outlook web app - step 2 - edit outlook signature
  1. To set your signature to appear automatically make sure that the 2 default signature checkboxes for “new messages” and for “forward or reply” are checked (Outlook should check them as default option).
  2. Click “Save”. That’s it, you’re all set up.
  3. You can go back and change your signature at any time.

How to add your signature to a single email

By default Outlook will check  2 checkboxes at the bottom of their integrated editor. One is for automatically adding your new email signature to every new message that you send and another one is for adding the signature when you “Reply” to received emails. Be sure to uncheck either box if you don’t want Outlook to automatically add your signature.

If you uncheck both boxes you should consider simply copying and pasting your ready-made email signature into your new message window, on those occasions that you want to use it. 

Copy-pasting manually is also a good option if you like to use different signatures for different occasions. Since Outlook 365 doesn’t allow for more than one automatic signature per account.

Create a professional Outlook 365 signature with our email signature generator

Instead of working hard to create a signature using Outlook’s editor, try using a signature generator. The best part is that you don’t need to manually set up your signature in Outlook. The Wisestamp editor will do it for you with a 1-click. 

WiseStamp online email signature creator

Take these steps to create a professional Outlook web email signature in 2-5 minutes:

  1. Go to WiseStamp’s free email signature maker.
  2. Add your professional details.
  3. Go to the Templates tab > Choose a designed template.
  4. Go to the Social tab > add social media icons and links.
  5. Go to the Design tab > refine the design for your signature dividers, icons, and photo.
  6. Go to the Add-ons tab > add buttons, banners, legal disclaimer, Instagram gallery, and more useful features. You can add an image or a logo and a lot more.
  7. Click “OK I’m done”, and you’re set.

After you set up your signature you can go back and change it or update it at any time, and we’ll automatically update your 365 or OWA signature.

To learn how to enrich your signature with some added features be sure to hit our 1-minute guides from the list below.

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