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Create a professional signature in Outlook

Enhance your Outlook email signature with a touch of professionalism and style. Dive into our selection of Outlook signature templates, discover helpful tips, and create your own outlook signature in just 5 minutes with WiseStamp.

Create a professional outlook email signature:

Generate an Outlook signature Company-wide Signature
create and generate an outlook signature

How to generate an Outlook signature with WiseStamp

How to add a signature in Outlook with contact details, image, social icons  and more.

This video demonstrates how to add a signature in Outlook 2016, 2019, and the Outlook 365 web app using WiseStamp’s Outlook Signature Creator. It simplifies creating an HTML email signature with elements like images, logos, social icons, and clickable elements.

How to create an Outlook signature

There are 3 ways to create your Outlook signature:

1. Manually add a signature in Outlook

This option can be found in Outlook’s settings. It enables you to add an email signature in Outlook using the in-app signature editor.

2. Use an Outlook signature generator

The easiest way to create a professional-looking signature for Outlook is by using a free generator. The WiseStamp Email signature generator is the top tool available for crafting the best looking Outlook signature.

3. Use designed Outlook signature templates to create your signature

Email signature templates are a great option if you’re interested in seeing what has worked for others before you. It’s also beneficial for gaining some inspiration and a better understanding of what you want your signature to achieve before you start creating it.

Outlook signature generator by WiseStamp

Generate an Outlook email signature in 2 minutes and connect it to Outlook with a single click:

  1. Visit WiseStamp’s free email signature maker.
  2. Enter your professional details.
  3. Navigate to the Templates tab and select a designed template.
  4. Move to the Social tab to add social media icons and links.
  5. Proceed to the Design tab to refine the design of your signature’s dividers, icons, and photo.
  6. Visit the Add-ons tab to incorporate buttons, banners, legal disclaimers, Instagram galleries, and other useful features. You have the option to include an image or a logo, among other things.
  7. Once you’re satisfied, click “OK I’m done”, and your Outlook signature will be ready to use.
WiseStamps Outlook and outlook 365 signature generator platform

How to create a professional Outlook signature

how to make a professional Outlook signature

Outlook is a popular email service used by lots of people worldwide. Surprisingly, not many know that they can Generate an email signature for Outlook. Even fewer people take the time to craft a professional-looking signature that can make them stand out and look impressive to others. The good news is that making a great email signature for Outlook is super easy, especially with tools like WiseStamp’s Outlook signature generator. This generator simplifies the process so much that anyone can do it without needing special skills.

You just choose what you want in your signature, like your name, job title, and maybe a photo or logo. Then, the generator helps you arrange these elements nicely. It’s a quick and straightforward way to get a professional signature that adds a touch of personality and professionalism to your emails. This guide will show you how to do it step by step, making it easy for you to generate and create an Outlook signature that stands out.

Professional Outlook signature Do’s and Don’ts

Good example

Good example for professional outlook signature
  1. Your first and last name.
  2. Your job or academic title.
  3. A professional photo or your company’s logo.
  4. Your business phone number.
  5. Links to your professional social media profiles.
  6. A link to your personal or business website or blog.
  7. A call-to-action, such as inviting people to book a meeting or view your portfolio.

Bad example

Bad example for Outlook signature
  1. Images or quotes that don’t align with your professional persona.
  2. Fonts that are odd, whimsical, or difficult to read.
  3. Social media accounts that are not active or poorly maintained.
  4. Job titles that are unconventional and might cause confusion.

Perfecting your Outlook signature: Design tips for an impressive impact

Mastering the design and style of your Outlook signature is crucial for making a lasting, positive impact in your professional communications. A well-crafted signature can be a significant asset, enhancing your professional image and credibility. Conversely, a poorly designed signature can detract from your message and professionalism. To ensure your Outlook signature contributes positively to your email interactions, here are five detailed tips:

1. Seek Inspiration:

Embark on your signature design process by exploring a range of effective email signature examples. At WiseStamp, we encounter millions of signatures each year, each uniquely reflecting its creator’s professional identity. Many of these signatures are so impactful that we convert them into templates for others to use. Take the time to check these templates. They offer a great resource for ideas and styles, ranging from the conservative and classic to modern and innovative.

Identify the elements that resonate with your personal brand and professional needs. This step is not just about copying what others have done but about understanding the principles that make these signatures work and how they can be adapted to your own style and professional context.

2. Visual Impact

The visual appeal of your Outlook signature plays a pivotal role in capturing the attention of your email recipients. A signature that stands out visually can make your emails more memorable and can even reflect your personal brand or the ethos of your organization. When incorporating color, the key is balance – your signature should be vibrant enough to draw the eye without overwhelming your message. A splash of color can be used to highlight your name, company, or profession, aligning with your brand’s color scheme if applicable.

Learn more on How to design an email signature.

Make it yours
Outlook 365 email signature with image, logo, and social icons

Professionally designed Outlook signature

3. Incorporate personal elements

Personalizing your signature is a powerful way to connect with your recipients. This could involve adding an inspirational quote that reflects your personal or professional ethos, providing insight into your values and personality. Alternatively, consider the tone and formality of your email sign-offs – they can be tailored to the specific recipient, making your communication more personal and thoughtful.

For a more unique touch, add a handwritten sign off. This can be either static or animated and creates a sense of personal investment and authenticity in your communication. Our signature generator allows you to easily create this personalized element.

Make it yours
professional gmail signature template for business with recruiting CTA and GIF sign off

Signature with Sign-off

4. Assign a clear purpose to your Outlook signature:

Before finalizing your generated Outlook signature, it’s essential to take a moment to reflect on its intended purpose. What do you hope to achieve with your signature? This consideration is critical as it will guide your choices in what to include or exclude in your signature.

Review some of the email signature examples from our users that effectively incorporate a call to action (CTA). These examples demonstrate how a well-crafted CTA can drive engagement and generate leads directly through an Outlook signature. Based on your specific objectives – whether itGRBRA’s expanding your network, generating leads, promoting sales, or enhancing your professional presence – choose and add features that align with these goals.

Make it yours
personal lawyer email signature example with social media icons and CTA

Email signature with CTA

5) Set the stage for later engagement

Your generated Outlook signature marks the end of your email, but it doesn’t have to signify the end of engagement with your recipients. Even with the inclusion of a call to action (CTA), as suggested earlier, there’s a chance of not capturing immediate interest. Often, people may not be ready to respond to your offer immediately, perhaps due to the level of commitment it involves at that moment.

For the best results, it’s worthwhile to explore strategies on effectively using social media within your email signature. These insights can help optimize the placement and choice of social icons, ensuring they promote your social media marketing efforts by attracting interest and encouraging interaction.

Make it yours
social media email signature with trip advisor call to action banner

Email signature with social media icons


How can I create multiple signatures in Outlook?

Click the gear icon in the top right of the Outlook screen to open Settings >> Type “signature” in the search box at the top of the Settings panel >> Select the “Email signature” option, and the signature editor panel will open >> Click on “New signature” and give your signature a unique name >> Compose your signature in the editing box, and then format it as desired >> To add more signatures, repeat steps 4 and 5 >> Once finished, click “Save” to apply your signatures.

See guide for multiple signatures in Outlook >

How can I add an image to my Outlook mail signature?

To add an image or logo to your Outlook email signature, the steps are: >> Save the image to your computer. >> In Outlook, go to Settings (gear icon). >> Scroll to Mail, then Email signature under Layout. >> Place the cursor where you want the image. >> Click the Insert picture icon, find the image, and upload. >> Click Save.

See the full guide for Outlook signature image >

How do I customize my signature in Outlook?

Customizing your signature in Outlook can be easily done with WiseStamp’s email signature generator. This tool simplifies the process, allowing you to create a professional and personalized email signature without needing HTML or design knowledge. You can select layouts, fonts, colors, and add images, social media icons, and other elements.

Create your HTML email signature >

How can I manage my Outlook 365 company-wide signatures?

You can read our guide about Outlook signature management. However, it would be extremely difficult and time-consuming to try to manage your signature with the Outlook 365 editor. We advise that you use the WiseStamp Office 365 signature manager to streamline and automate this effort for you.

Learn more about Email signature management

Does Wisestamp work with microsoft Exchange?

WiseStamp does work with Microsoft Exchange. It offers a variety of options and features that can be utilized to create and manage professional email signatures, and it’s compatible with several email platforms including Microsoft Exchange.

See Exchange signature management and integration guide