Best email signature sign offs for any occasion

Find the right sign-off for the right recipient, on the right occasion. Browse our comprehensive list.

browse best email signature sign off examples

What type of sign off are you looking for?

A good email sign off is one that’s tailored to the recipient, the topic, and the emotional tone of your email. A good email ending would put an emphasis on your main message relating to the email topic. The best sign off will also add a positive emotional tone that’s considered by your specific reader to be socially appropriate.

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More powerful than any sign off is having a well made email signature. If you still haven’t got one, you can set yourself up with a beautiful custom email signature in under 5 minutes – for free.

Most common casual email sign offs

Talk again soon
See you soon
Glad to help
Thanks
Thanks for your help
Thanks in advance
Best
Have a great day
Take care
Keep me posted
I’ll keep you posted

Best email sign-offs for professionals​

Best
All the best
Best Wishes
Best regards
Sincerely
Respectfully
Regards
Warm Regards
Kind regards
Thank you
Thank you in advance

Covid 19 email sign-offs

Not sick

Keep safe and healthy
Hope you and your family are safe and healthy during these unpredictable times
Hope you’re making it through this pandemic
Stay safe
Stay positive
Be well!
Have a socially distant [day, week]
Take care, we’ll get through this
Let’s hope for the best
Hope things will improve soon

Sick

Get well soon
Hope you feel better soon
Hang in there
Be well
Take it one day at a time
Take it easy
Hope you have a quick and easy recovery
Wishing you a speedy recovery
Our thoughts are with you
Our prayers are with you

What sign off should I use?

The best email sign off does 3 things: 

  1. It fits the context of your email message 
  2. It reflects how familiar and how friendly you are with the recipient
  3. It refers to the main emotion or request conveyed in the email

Your sign off right can be hugely influential on how your reader perceives you. According to behavioral economist Daniel Kahneman the end of an experience strongly determines the way we go on to remember that experience. Take this into account, when you decide what sign off to use to end any important email.

That said, if the email is not so important, if it’s just another email, a short message, or one message in a long string, your sign off may not be so influential, and it may even go unnoticed. In that case you could simply skip a sign off altogether and go about your day with a sound mind.

The bottom line is that you know better than anyone what the right sign off is for a given action. But this does not mean that you’re left only with your gut feeling to work with. We have an easy and straightforward technique to help you know what’s right. Let’s jump right in.

Ask yourself these 4 questions to nail your email sign off every time

  1. What is the main message of my email?
  2. What is the emotion I want to convey to the recipient?
  3. Is this email formal or informal?
  4. Does the recipient know me?

How these 3 question provide clarity

let’s consider the following example:

I wrote an email to my manager requesting a raise. In my email I spelled out my accomplishments, my contribution to the team, and my dedication to the company.

I can answer the questions as follows:

  1. I want to be considered for a raise 
  2. Dedication 
  3. Formal
  4. We know each other

In this case I should go for a formal sign off that refers to my request, and conveys my feelings of dedication. I’ll end my sign off with my name for a personal emphasis, and since my manager knows me I’ll use only my first name so that I won’t come across as emotionally distant and overly formal.

The result:

Please consider my request, with dedication,
John

All the best email sign offs: your default sign off option

All the best email sign offs are general, friendly but slightly formal sign offs; like “best regards” or “all the best”. If you expect to see or meet the recipient in the near future then you can end your email with “I look forward to speaking with you” or “I look forward to meeting you”.

Browse email sign off examples

Simply scroll down to the section that fits your specific needs.

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Formal Sign-offs 

Formal sign offs are used for closing an email when communicating with someone in a professional or interest based setting. Even if you know each other it’s best to remain formal when you are not equal in authority, rank or social standing. 

There are many kinds of formal sign offs depending on the special circumstances for which they are used.  Just click any of the jump links in the list below to get to where you need.

Best email sign off - formal email sign off examples

Business & workplace sign offs

The correct sign off etiquette in business or work can change widely depending on the situation and social context. Like all social interactions, try to say what you mean without being too blunt, pushy or distant, or it may come off as awkward.

To help you find what you need, we broke down your formal business sign off options based on the type of relationship between you and your recipient. 

If your company has a casual social atmosphere, as is often the case with small family companies or young startups, then making a unique informal business sign-off may be more suitable for you.

Manager to employee

  • Keep up the great work
  • Thank you for your hard work
  • Great job on the [task, project, sale]
  • Thanks for the update
  • Please keep me updated about [task, progress, inquiry]
  • Please see to it that [a task is done]

Employee to superior

  • Thank you
  • Thank you in advance
  • I appreciate you taking the time
  • Sincerely
  • Respectfully
  • I will keep you updated, best regards
  • I am on it, and I will keep you updated
  • I apologize for the [misunderstanding, mistake], I will make sure that it does not happen again
  • Please let me know how you want me to proceed
  • Please consider my request, thank you in advance

Coworkers and colleagues

This type of sign off can be fairly casual, but it depends on the atmosphere in your workplace and the specific colleague you’re writing to. Between peers It’s easy to be weirdly formal but just as easy to be too warm to make some people uncomfortable. The best approach is to go with your gut.

  • Best
  • Thanks 
  • Thanks so much for your [help, advice, time, etc.]
  • Take care
  • Cheers
  • Talk to you [later, tomorrow, next week]
  • Until next time
  • Keep me updated, OK?
  • Let’s get to it!
  • Great working with you
  • Please take a look and let me know what you think
  • I look forward to hearing what you think
  • Thank you for your time, looking forward to hearing back from you
  • Hope you like my offer, please let me know how you wish to proceed
  • I am at your disposal for any questions or concerns you may have
  • If you have any question, don’t hesitate to shoot me an email

Prospective customer or new client

  • If you have further questions, please let me know
  • Let me know if there is anything else that I can help you with
  • Don’t hesitate to contact me if you have any questions or concerns
  • Thank you for your interest in doing business with us
  • Thank you for your time and attention
  • Looking forward to doing business with you
  • Looking forward to helping you grow your business
  • Looking forward to hearing from you 
  • I look forward to meeting you
  • Looking forward to working with you
  • Best regards
  • Warm regards
  • Kind regards
  • All the best

Customer support​

  • Let me know if there is anything else I can help you with 
  • Did this answer your question?
  • Let me know if there is anything else I can do for you
  • Please let me know if there is anything else I can help you with
  • Here to help
  • Let me know if the problem persists
  • Let me know if that helps

An email sign off for job seekers should be sincere and assertive but polite. You do not want to look needy nor do you want to look pushy. 

  • I look forward to hearing from you
  • I appreciate your time and hope to hear from you soon
  • Thank you for your consideration
  • Thank you for this opportunity
  • Hope to hear back from you, with thanks

If you want more confidence that you’re making the right choice when you send your next job application email – take a look at this deeper guide for job seeker sign offs.

An academic email sign off is one of the easiest to pull off. The most common placed sign offs are the most appropriate. The most used sign offs may very well have been established in the context of academic correspondence in university, college or research centers.

A student’s sign off when emailing her professor should be formal and respectful. 

A professor’s sign off when emailing her student should be formal but can establish a softer, warmer connotation.

Student to professor/teacher

  • All the best
  • Best Wishes
  • Best regards
  • Respectfully
  • Regards
  • Thank you
  • Thank you in advance

Teacher/professor to student

  • Best regards
  • Warm regards
  • Kind regards
  • All the best
  • Best Wishes
  • Warm wishes
  • Warmly
  • Thank you

V/R or Very respectfully are formal email sign offs used in the military and may also be appropriate for government officials and clergy. These sign offs are too formal for most email communications. They should be reserved for addressing an authoritative figure in an hierarchical organization or community.

  • V/R
  • Very respectfully
  • Respectfully
  • Respectfully yours

Informal email sign offs

Informal email sign offs are practically endless. There is no conversion that bounds you to a set list of proper ways with which to end your email. Still, you should be mindful that you’re not crossing the line from friendly and playful into awkward or even offensive.

There are many kinds of informal sign offs. The correct informal sign off to use depends on how close you are with the person you’re emailing as well as the email topic.  To get to what you specifically need just click any of the jump links in the list below.

informal casual email sign off template

Casual email sign offs are used to end an email between people that are well acquainted with one another. The deciding factor whether to use a casual (rather than formal) email sign off is if the person you are addressing knows you and sees you as a person beyond your job title.

Sometimes you may feel closer to someone more than they feel about you. Be sure to take your recipient’s perspective of your relationship rather than your own. 

  • Peace
  • My best
  • As ever
  • Talk soon
  • See you soon
  • Cheers
  • Thx
  • Have a great day
  • Take care
  • Take it easy 
  • See you around 
  • Ciao
  • Enjoy your day
  • Have a good one
  • Toodles

Truly for this one you don’t need our help. Between friends any sign off will do, and even no sign off at all. Make it as weird as you like, just say sorry later 🙂

  • Later
  • See ya
  • Talk again soon
  • later gator
  • Hasta la vista
  • Ciao
  • Love ya
  • Fare thee well
  • You’re ma boy
  • Take it easy
  • [A GIF]

A unique sign off is best used for informal business sign offs. A unique sign off is simply one that addresses your email’s main concern and finetunes it’s emotional tone to what you want to convey. Just be sure to keep it socially appropriate. 

In a perfect world you’d make a unique sign off for all your emails. Uniqueness doesn’t mean writing something witty that’s never been read before – it means writing a sign off that’s meaningful to your reader. For starters you can play with some of our more conservative templates below.

Complete the any of the following template options:

  • Looking forward to working with you on [task, job, event, etc.]
  • Can’t wait to hear what you think about [suggestion, idea, solution, project, etc.]
  • Congratulations on your [success, nomination, promotion, contract, etc.]
  • Thanks for your time, please send my regards to the [team, volunteers, partners, board of directors, etc.]
  • I feel that our cooperation on [topic] would immensely benefit both sides
  • I will consider your request for [a raise, donation, cooperation, teamup, etc.] and get back to you 
  • I would greatly appreciate it if you could [get back to me, send my order, fulfill a reimbursement, etc.]
  • Hope you enjoy our [product, service, event, etc.], please feel free to contact me with any further questions or concerns

It’s never a bad idea to make people smile. Funny sign offs can do just that for whoever it is that’s reading your email. Just remember that sign offs work well when they are attuned to the right social context. So, it’s best to keep the jokes and laughs for people that feel very familiar with you.

  • Later gator
  • Stay awesome
  • BTW, you look so cute when you read my emails
  • No need to thank me for this email
  • Did you get all that? Cause I can send it again…
  • Have a great procrastination

Check out this awesome page for lots more funny sign offs

  • Peace and love 
  • Sending Good Vibes
  • Peace
  • Shalom
  • Salam
  • Namaste
  • May you be filled with loving kindness
  • Set your heart on doing good
  • Smile at the world and the world will smile back
  • Enjoy this moment
  • Follow your heart
  • Stay true to yourself
  • May you be peaceful and at ease
  • May you be happy
  • May the force be with you

Sign offs that convey emotion

Emotions email sign offs are email endings that pass an emotional tone directly, or ever so subtly (most often positive wishes or attitude). Emotional sign offs come mainly in informal forms but some are considered formal; such as “Warm wishes” or “Kind regards”.

Thank you email sign off - emotional email sign offs sample

“Thank you” email sign offs are naturally used at the end of an email message to thank your recipient for something they did. Thankful sign-offs are best used when you are actually thanking your email recipient for something specific.

  • Thanks in advance
  • Thank you
  • Thanks
  • Thanks!
  • Thanks again
  • Cheers
  • Much appreciated
  • Much obliged (UK)
  • With gratitude
  • Many thanks
  • I Can’t thank you enough
  • Thank you for taking the time
  • Thank you for your consideration
  • Thanks so much
  • Many thanks 
  • Thx
  • Thanking you in anticipation 
  • With appreciation
  • Thank you again for your [help, time, patronage, support, etc]
  • Kind regards
  • warm regards
  • Warm wishes
  • Best
  • Sincerely
  • Regards
  • Kind regards
  • Warm Regards
  • Warmly 
  • You’re an inspiration
  • Congrats
  • Congratulations
  • Congratulations for [promotion, new baby, success, etc.]
  • Love 
  • XX 
  • XOXO
  • Yours
  • Yours truly
  • Hugs
  • Faithfully
  • Sending you my love
  • With love
  • Our thoughts and prayers are with you
  • I am so sorry for your loss
  • My condolences
  • Please accept my heartfelt sympathies for your loss
  • My deepest sympathy
  • My heart is with you
  • I’m sorry for having to to tell you this, sincerely
  • This is truly unfortunate, I’m sorry
  • I’m sure that this comes as a shock, stay strong
  • I’m sorry, I wish you good luck
  • I know this is upsetting, and I’m sorry

Holiday and religious sign offs

Religious sign offs are mostly holiday greetings. For most people living in the US, a ‘Happy holiday’ greeting will suffice. But if you want to get more specific you can end your email with the actual holiday name, e.g. ‘Happy Hanukkah’ or ‘Happy New Year’. 

Other kinds of religious sign offs are accepted daily greetings within a religion or a culture. Such as ‘God bless’ in some Christian communities, ‘Shalom aleichem’ in some Jewish communities, and ‘as-salamu alayka’ in some muslim communities.

Depending on the occasion, some religious sign offs are more spiritual in nature and are mostly used between believers of the same faith. Make sure you’re not giving the impression that you’re part of a faith when you’re not, or you risk offending your recipient.

Happy holidays email sign off example
  • Don’t Stop Believin’
  • Have a blessed day 
  • God bless 
  • Blessings 
  • Have a blessed holiday filled with happiness, love, and faith
  • Happy holiday
  • Merry Christmas
  • Have a merry Christmas and happy new year
  • Happy thanksgiving!
  • Happy Halloween
  • Shalom
  • Shalom aleichem
  • Shabbat shalom (say this on Friday before sabbath)
  • Chag sameach (happy holliday)
  • Shana Tova (happy new year)
  • G’mar Chatima Tovah (say this on Yom Kippur)
  • Mazal tov (say this on birthdays or when having a new child)
  • Happy Hanukkah
  • Happy Passover
  • Happy Sukkot
  • as-salamu alayka – Sigle, Masculine
  • as-salāmu alayk – Single, Feminine
  • Eid Mubarak (say on Eid al-Adha and Eid al-Fitr)
  • God bless you with prosperity and happiness
  • I wish you happiness and prosperity
  • May this Diwali open the doors of wealth and success for you and your family
  • Happy Diwali
  • Happy Onam
  • Happy Dussehra
  • Happy dhanteras

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