Email footers legal requirements in the UK (2024)
Learn how to ensure that your company's email signature complies with UK law. See examples & disclaimers you can add for compliance & clarity.
The Companies Regulations 2008 in the United Kingdom has changed. Law enforcement is making companies include specific contact details in each and every one of their emails. It’s not just one email, it’s all emails that are sent out.
Imagine the number of e-mails that are sent out daily! That’s a whole lot of email bureaucracy. This article is going to tell you exactly what information you need to include. So, if this is all new to you, as a business owner it’s important for you to read this article.
As mentioned above not all organizations or businesses is aware of this law enforcement. If your company doesn’t obey the government’s bill the chances of receiving a fine are high. A very serious fine of up to £1,000 for companies who don’t include the required information.
Email footers must comply company-wide
First, the bill is for everyone in the company, not only the sales and marketing team. The company as a whole must comply with the regulations. Every member of your team who sends an external email must include the relevant information in their email signature. See here how you can create a standardized company-wide email signature.
Information you need to include in your company email footer
- The company’s full name
- The company’s telephone number
- Country of registration within the UK, (England, Scotland, or Wales).
- Registered Company Address
“According to the Communications Act. This information is relevant for all companies that are registered as Private Limited Companies (LTD) Public Limited Companies (PLC) or Limited Liability Partnerships (LLP)”
How to guarantee compliance with UK law concerning email signatures
First, businesses should Enforce a policy that standardizes the company’s face with an email signature. Email signatures that contain all legally mandated information.
Second, having an email signature will help your business comply with the law. There are different types of platforms you can use to create your email signature.
Third, if you are familiar with HTML and have design skills you are ready to go! Make sure your email signature is set on automatic. In order, not to break the Regulations 2008 law. If you need help with your company email signature that complies with UK law, use this article to help you out.
Use the WiseStamp to easily set up company-wide compliant signatures
Using an email signature management tool like WiseStamp Signature Manager can help. Managers in the organization have the option to review daily emails. If you’re thinking this must be complex, it’s not. Not at all. Managers can control all company footers from a central dashboard. WiseStamp will help you comply with the current UK laws.
By setting a company-wide signature means that you can set up and control a standard company-wide signature.
In order to be safe, you should avoid future embarrassment by restricting employees who want to get creative with their email signatures.
Final thoughts
Don’t play around. Make sure that your company’s email signature complies with UK law. Turn your corporate e-mail signature into a marketing tool and prevent fines. Use it to promote your company’s social channels, a recent achievement, or shout about an exciting press release.