How to make sure that your company email signature complies with UK law

Although most companies are aware that since January 2007 they have been obligated to include certain information in their emails, not everybody is aware of the very serious fine of up to £1,000 for companies who don’t comply with the law. And it isn’t just your sales and marketing team who have to comply with the regulations. Every member of your team who sends an external email must include the relevant information in their email signature.

The relevant information that you need to include is your registered company name, your company registration number, your country of registration within the UK, ie- England, Scotland or Wales, and your registered company address. According to the Communications Act this information is relevant for all companies that are registered as Private Limited Companies (LTD) Public Limited Companies (PLC) or Limited Liability Partnerships (LLP)

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One way to guarantee compliance to the law is to enforce a policy of standardised company-wide email signatures containing all the legally mandated information. Using an email marketing tool like WiseStamp for Business means that you can centrally control signatures for all company employees via one easy dashboard, helping you to comply with current UK laws.

Setting company wide signatures also means that you can set up and control a standard company wide signature, avoiding future embarrassment when an employee decides to get creative with their email signature. With a tool like WiseStamp you can also easily update company signatures when changes need to be made, and create new signatures for new employees which incorporate company branding. Finally you can turn your corporate email signature into a marketing tool- using it to promote your company’s social channels, a recent achievement or shout about an exciting press release.

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