WiseStamp Email Signature Manager

Create a unified company wide email signature for as many employees as you need in around 10 minutes. Try our easily to use email signature management software.

Integrates with:

G Suite email signature management - WiseStamp Suite
Office 365 email signature management - WiseStamp Office 365
Best email signature manager for G suite and Office 365 by WiseStamp

Trusted by +3500 companies worldwide

What is an email signature manager?

An email signature manager is a tool that allows you to centrally manage and sync your company email signatures. Most email signature managers use copy-and-paste methodology to install their signatures. Only a few are capable of auto-syncing your signatures via API integration.

IT managers

Quick to deploy, no maintenance

  • One time set up
  • Automatic updates for new employees
  • GDPR Compliant
  • Advanced segmentation capabilities
  • Fully secured, no 3rd party needed
  • Assign permissions for users to edit signatures
manage email signature user permission
Brand and communications managers

Increase your brand consistency across your emails

Turn each email interaction by any employee into an opportunity to strengthen your brand and showcase your latest PR or accomplishments.

  • Unify brand, logo, and messaging across all employees
  • Promote PR and awards
  • Publicize company events
Easy to use email signature management
Marketing Managers

A precious digital channel that shouldn’t go to waste

  • Communicate product updates
  • Promote webinars & events
  • Drive promotions
  • Upsell and cross-sell to existing customers
  • Reenforce marketing campaigns with signature banners


Use WIseStamp to manage email signature marketing campaigns
Sales leaders

Get the tools you need to close more deals

  • Add photos for a personal touch
  • Encourage LinkedIn connections
  • Banners for special offers
  • Request a demo link
  • Schedule a call
  • Security certifications
manage global email signature for sales teams

G Suite email signature management - WiseStamp
G Suite signature management

  • One-click sync for all your employees using API integration.
  • Automatic updates for any employee changes.
  • Assign user access to control user-editable fields


See our product page in G Suite marketplace

Office 365 email signature management - WiseStamp
Office 365 signature management

  • Office 365 integration using a Chrome extension for Office 365 Outlook web app, and an EXE app for PC.
  • Deploy & sync your company signature on all employee emails (desktop & web)
  • Import & export users and their info and incorporate it directly into your newly designed signature.

One place for every single employee signature

  • Advanced segmentation enables multiple signatures per department or group.
  • Simple to use design editor enables each department to edit and control their signatures.
Manage a global company signature from a single dashboard

Wide range of dynamic apps for any signature you can imagine

Showcase any type of content, create any campaign, select any CTA, and much more.

Wide range of dynamic apps for your company wide email signature

Track & analyze your email signature campaign performance

  • Click Tracking to measure the success of all your signature CTA’s.
  • Integrate into your analytics to see how email signature campaigns affect your results.
Track your Office 365 signatures company wide with analytics integration - Wisestamp

Your security is important to us

Dedicated technical support

We are here to help with troubleshooting, requesting information, or anything you need to get the outcomes you expect.

No 3rd party data sharing

Unlike other solution int he market, we don’t use third-party servers, and we will never transfer your information without your full knowledge and consent.

Professional services

We are here to assist you with setting up your account, integrating your systems with WiseStamp, and customizing your company signature so it helps your business grow.


We understand your concern about keeping your company’s email traffic data safe. That’s why we’re taking all necessary measures to protect your data from being compromised.

wisestamp data security and compliance


How do I create an email signature in G Suite?

  1. Sign up to Wisestamp’s email signature manager
  2. Use the G suite manager control panel to add your details in the required fields (Name, Company name, phone number, office extension, social media icons, etc).
  3. Customize signature segments by department (choose a template, add special add-ons like banners, buttons, and disclaimers).
  4. Integrate our system with your G Suite domain and deploy your new signatures.

Read the full setup instructions

How to add a global Office 365 signature?

  1. Choose a designed template from our many options. Set your global company info, logo, and brand colors. Social media icons, buttons, and other widgets are also available as addons.
  2. Import a list of your users with all their required signature information in CSV format. Wisestamp will auto-embed the users’ info in their signatures – ready for deployment.
  3. Group your signatures by department or role, and assign certain users like department heads Admin authorization to edit their department’s signature, and give it uniquely relevant features.
  4. Send your users the Wisestamp Outlook Desktop Signature Installer EXE to install on their machines. Wisestamp’s manager can now auto-sync their Outlook apps’ signatures.
  5. Centrally edit and publish your entire organization’s emails signatures within seconds.

How to add a global signature in G-Suite?

  1. Connect your G Suite Super Admin with Wisestamp to easily deploy signatures to your entire organization’s emails with a click of a button
  2. Integrate your G Suite user directory with WiseStamp via API. We auto update new and deleted users and provides you a list of all your active users
  3. Assign multiple signatures with specific design and CTA for different departments and roles
  4. Quickly create a responsive HTML signature, company wide, using Wisestamp’s signature editor (use designed templates, upload a logo, and add banners, buttons and other CTA options)
  5. Centrally edit and publish your entire organization’s emails signatures within seconds

How to add a personal email signature in G suite?

You have 2 ways to do this: 

  1. edit your personal G Suite signature, which is the same as editing your signature in Gmail Settings
  2. Another great option is by using our free email signature generator – it lets you create a professional email signature in 5 minutes and auto installs it in G suite for you.

How to add an email disclaimer in G Suite

You can create a G Suite signature disclaimer pretty easily in a few different ways. 

  • For personal use, we would recommend using the Wisestamp email signature editor, where you can set up a clean and professional email signature with a disclaimer in just a few minutes. 
  • For small teams that look to set up a unified G Suite signature, we recommend either starting with the free Wisestamp email signature editor and moving to our paid email signature manager once your marketing needs grow. Our signature manager helps you easily create, sync, and deploy signatures. It’s just $2/user and brings very high value for money. 
  • For medium, large, or growing organizations we highly recommend trying Wisestamp for teams. It’s made to automate and synchronize your entire organization’s G Suite signatures and save you a lot of valuable time, which you’ll be free to spend on your core activities. If you need different disclaimers for different departments, or if you change your disclaimers or messaging often, then this is the solution for you.

What is Gmail API?

The Gmail API is what allows programmers to communicate with Gmail via code. For example, a programmer can use the Gmail API to set a user’s email signature in Gmail (similar to what can be done via the user interface only via code).

How do I organize my email signature?

If by “organize” you mean “construct” then your best option (apart from getting a designer) is to use an email signature generator. Wisestamp has a free tool to do just that. But if you’re looking to make an email signature for your organization, then that’s a whole different set of needs. For that, we recommend using our email signature manager.

Try the Wisestamp signature manager

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