How to Add an Email Signature in Outlook

Click on the 'Settings' gear icon

Sign in to your Microsoft Outlook account and click on the “Settings” gear icon in the top right corner of the page.

In the new Settings window Click on "Account" and then "Signatures"

Name and create your Outlook signature

Navigate to the section labeled "+ New Signature." Below that, you'll find a small text box where you should enter a signature name. Below the signature name box is a larger text box where you create the actual signature. Use the options at the bottom of the box to insert images, change font size and color, and more.

Select default signatures and save

Outlook sends emails without signatures by default. That's why you must select which signature to accompany your emails. Navigate to the bottom of the page and click the drop-down arrow icon to select the signature you want for new messages or replies/forwards. You can also select "No Signature" if you don't want to include it in a message.

Open the Outlook app and sign in to your Microsoft 365 account

Click on the settings icon at the top-left side of your Outlook screen

• Click on the “New” button to create a new signature for your email
• Give your new signature a name (use a name that describes this specific signature well, in case you create multiple signatures in the future)

NOTE: If you already know you’ll need multiple Outlook signatures, go see our guide on how to create multiple Outlook signatures and how to manage them.

In this new window, click on “Signatures”

Follow the prompts to add a signature to Outlook for Windows. Under “New Signature,” type the name of your new signature. Be sure to use a name that describes this specific signature well, in case you create multiple signatures in the future. Next, click in the signature editor’s text field and create your new signature.

To begin with, we’ll create the simplest form of an Outlook email signature – a simple text signature. This may be enough for you. But, in case you want something more professional, later on, I’ll show you ways to create a much richer and more effective email signature.

• To create your text signature click in the signature editor’s text field, and type in your full name, your job title, and your contact information.
• If you’re satisfied with this signature layout you can stop here. Simply click OK, and you’re good to go. For more advanced signature features, keep reading.

A good Outlook signature would include the following:

John L. Due
Associate Partner at Astoria Law Firm NY
1-800-800-800
301 Park Ave, New York, NY 10022
www.astoria-law-nyc.com

Select default signatures and save

Once you are done adding or changing your signature in the Outlook for Windows app, scroll down to select default signatures for new messages and replies/forwards.

Open Outlook for Mac and go to Settings

Click on "Signatures"

In the Outlook settings window that pops up, click on “Signatures”

Design your signature manually or paste a pre-designed one

Click the "+" sign on the new window to create a new signature. Start by giving your signature a name, then use the toolbar to design a visually appealing email signature. You can also create a professional signature on WiseStamp and copy-paste it into the text box.

Set the signature as the default

Finally, go to the signatures tab and select the signature you want to set as the default.

Click "Account" and then "Signatures" to open the Outlook 365 signature editor

Click the gear icon in the top right corner of your account

Design your new signature

Use the toolbar in the text box to create and design your email signature.

Save and set as default

When you’re done creating your signature, select whether to include the new signature for all new messages, replies/forwards, or both. Lastly, click “Save.”

Download and start up your Outlook mobile app

Navigate to "Settings," then "Email signature"

Click the hamburger icon at the top-left corner of the screen. Scroll down and tap on the settings icon followed by “Email Signature.”

Create a new email signature on the Outlook mobile app

If you wish to add a new email signature on the app, tap “Use a different signature.”

Save your new Outlook email signature

Click the “✓” icon at the top-right corner, and you’re all set.

Create your WiseStamp account

Go to Wisestamp, create a free account, or log in if you already have one. Once logged in, click “For Individuals” or “Create your own signature.”

Create and customize your signature

On the editor page that opens, fill in your personal information like name, title, company, phone number, and website. You should see your details populate the template on the right-hand side. Use the tabs on the left-hand side to add your images (headshot and logo) and social media icons. Click on “Template” to choose the ideal template for your Outlook email signature. Go to the "Apps" tab to enhance your signature further. You can add a YouTube video, a quote, a styled sign-off, a call-to-action button, and more.

Save your email signature

If you're happy with the design, click "Ok, I'm done" to save your email signature.

How to set up an email signature on Outlook

On the floating window that pops up when you click "Ok, I'm done," click "Install for Outlook" to copy your signature to the clipboard. Open Outlook for Web or desktop and navigate to the email signature section. Paste your new signature and click “save”.

Remember to set your new email signature format as your default signature if you want to apply it automatically.