Create an Outlook Signature Add an Email Signature in Outlook

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how to add email signature to outlook

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How to create email signature in outlook 2019?

Outlook products (live, for desktop, outlook on the web and outlook for business) enable you to add one or multiple email signatures to your emails. Your signature can include all the elements needed to present your business and brand and enable you audience to communicate with you. Elements such as texts (for name, title, contact details), images (logo, personal photo or animated GIFs and banners), social link and buttons all with beautiful pre-made designs.

First Step - Design your email signature

If you already have a designed email signature, you can skip this step.

  1. You can create an outstanding Outlook signature in less than 2 minutes with WiseStamp email signature generator.
  2. Start by entering your details, name, title and company name. Add you contact details (phones, address for local store or office) and website.
  3. You can add you social buttons such as Facebook, Linkedin and more. 
  4. Next choose a template from a collection of Professional templates all fit outlook signature.
  5. Continue by customizing your design 
  6.  and Include IM & Social profiles, Automatically share your Blog posts, Quotes, News, Bookmarks and more… Enhance your personal and business Outlook mail signatures & email interactions. Create your Outlook signature now.

Step 2 - Adding email signatures in Outlook 2019

To add your signature to your Outlook you’ve got two options – 
  1. Add your signature through the Outlook settings (see instructions below).
  2. Use WiseStamp signature outlook App (PC users only).

How to add signature to Outlook 2019

1. Open a new email message.

2. On the Message menu, select Signature Signatures.

The Message menu and the Signature button might be in two different locations, depending whether you are composing a new email message or a reply or forward.

Add outlook signature step 2

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature (it could be my-signature, by the title you wish to add or any other name that will enable you to recognize it later).

4. Under Edit signature, place your signature. You can change the text fonts, colors, and sizes as well as control the text alignment. You can add links and social media icons, images (such as logo or personal photo). If you want to create a better more robust design, check out our free Email signature generator to format your signature, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature, customize it, and then copy and paste them into the Edit signature box. 

Add outlook signature step 4

5. Next choose an email account to associate with the signature. You can have different signatures for each email account. Choose default signature In the E-mail account drop-down box.

In the New messages drop-down box, select one of your signatures If you want your signature added to all new messages by default . If you don’t want to automatically add a signature to new messages, choose (none). Note! This doesn’t add a signature to any messages you reply to or forward.

Add outlook signature step 5

6. In the  Replies/forwards drop-down, select one of your signatures if you want your signature to appear in the messages you reply to and forward.

7. To save your new signature press OK and go back to your message. If you don’t see the signature you’ve just created in your message, don’t worry. Outlook won’t add your new signature to the this message, but all future messages will have the signature added automatically. To add your signature manually to the message, select Signature from the Message menu and then pick the signature you just created.

Outlook email signature setting window - add signature step 7

More Outlook Top Qestions

Note: If you use Outlook for Desktop (as part of office 365) and Outlook on the web (outlook live or Outlook on the web for business), you will have to add your email signature in both platforms. See instructions for how to create email signatures in Outlook on the web, see Create and add an email signature in Outlook.com or Outlook on the web.

Other relevant articles

Set up Outlook signature - Create and change signature in Outlook

Create an outstanding Outlook signature in less than 2 minutes with WiseStamp email signature generator. Choose from a collection of Professional outlook signature templates, Customize and Include IM & Social profiles, Automatically share your Blog posts, Quotes, News, Bookmarks and more… Enhance your personal and business Outlook mail signatures & email interactions. Create your Outlook signature now.

WiseStamp Advanced Features Enable You To

design icon outlook

Customize style & design

Customize your signature Design style, Font, Size, Color, images etc…

RSS icon outlook

Add dynamic apps

Add RSS feeds new Automatically Share blog posts, bookmarks, videos, daily quotes and many more…

social icon outlook

Add social links

Easily add your social services Facebook, Ebay, Twitter, LinkedIn, IM Services and many more…

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Create multiple Outlook signatures

Use multiple signatures create business & personal signatures to insert in your Outlook emails.

Frequently Asked Questions - WiseStamp Outlook Signature Generator

What Outlook Platforms Do You Support?

WiseStamp Supports:

  • Outlook Office 365
  • Outlook 2016
  • Outlook 2013
  • Outlook 2010
  • Outlook 2007
  • Outlook 2003
  • Outlook.com (web-mail)
  • Outlook Mac (2016)
  • Outlook Mac (2011)

How Do I add a Sign Off In Outlook?

  1. Open the WiseStamp editor and click on “manage email clients”
  2. Choose the Outlook option
  3. Click your signature and copy (ctrl+C/cmd+C in Mac)
  4. Open Outlook and compose a new email
  5. Click “Signature” and then “Signatures”
  6. Click “New”, name your signature (e.g. “my sig”) and paste (ctrl+V / cmd+V)
  7. Press “OK” and your signature will insert to your emails
WiseStamp will work on all supported Outlook versions

How To Add Social Media Icons To Outlook Email Signature?

  1. n the WiseStamp editor, go to the “social profiles” section
  2. Choose your social media icons (Facebook, Linkedin, Twitter etc.)
  3. Add the URL to your profile (link) for each social icon
  4. When you are done, click “Save changes”
  5. Click “manage email clients” and choose Outlook
  6. Follow the simple instructions and you are done

Enjoy your new Social media rich Outlook signature!

How To Add Signature In Outlook?

  1. Open the WiseStamp editor and click on “manage email clients”
  2. Choose the Outlook option
  3. Click your signature and copy (ctrl+C/cmd+C in Mac)
  4. Open Outlook and compose a new email
  5. Click “Signature” and then “Signatures”
  6. Click “New”, name your signature (e.g. “my sig”) and paste (ctrl+V / cmd+V)
  7. Press “OK” and your signature will insert to your emails

WiseStamp will work on all supported Outlook versions

How To Change Signature In Outlook?

  1. Create your signature in the WiseStamp editor
  2. Click “manage email clients” (Pro feature) and choose Outlook
  3. Copy your signature (click it & press ctrl+C/ctrl+V)
  4. In Outlook, compose an email, click “Signature” and then “Signatures”
  5. Choose the signature to change (or click “New”)
  6. Paste your signature (ctrl+V/cmd+V) over the existing signature
  7. Click OK and you are good to go

Where is The Signature In Outlook?

  1. To find your signature, open Outlook and compose a new email
  2. Click “Signature”, “Signatures” and on a signature name
  3. To change the signature, replace it with a new one
  4. You can also create a rich signature and paste it
  5. Rich signatures can be created in WiseStamp or other signature editors

How Do I Make My Signature In Outlook Automatic?

  1. To add an automatic signature in Outlook, go to the WiseStamp editor
  2. Easily create your sig and click “manage email clients” (Pro feature) and choose Outlook
  3. Follow the on screen instructions to easily add it to Outlook
  4. Now, your signature will automatically insert when you email

Works On:

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Gmail

outlook-com-icon

outlook.com

aol-icon

AOL

yahoo-icon

Yahoo

outlook-icon

Outlook

go-daddy-new-icon

GoDaddy

iphone-icon

iPhone

mac-mail-icon

MacMail

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HTML

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