Create a military email signature for army personnel and veterans

Make your army email signature all that it can be using field tested examples & tips

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military email signature

Short answer

What should a military email signature include?

  • Your Full Name
  • Unit or Division
  • Rank
  • Job/Duty Title
  • Contact Information

Regardless of if you’re a Veteran or still serving, you need a professional email signature. As more communication moves online, the notes at the bottom of your emails are vital to how other people perceive you. 

Creating your military or Veteran email signature takes less time than visiting the mess for coffee, so let’s take a minute and change how you’re perceived with every email you send.

To learn how to get the best results when making your signature continue reading for the full list of tips and explanations.

If you’re ready to start making your signature now, go ahead and browse the following templates for something you like then click the blue button.

What makes a good military email signature?

An outstanding Veteran or military email signature shares a lot of information while looking deceptively simple. The signature itself also conveys information about you based on the design and input decisions you make.

People can reach you 

The main point of an email signature is providing contact information. Ideally, people should be able to reply to the email or contact you via phone, depending on the issue.

People can tell what you do

There are few things more frustrating than reaching out to someone only to discover they cannot help you. By including a job title or description, you can help others avoid that frustration and know when you’re the right person to contact.

People can tell where you are

Even if it’s a base or city name, this helps email recipients figure out if they can handle the business in a physical meeting rather than digitally. For big projects with multiple departments, that’s useful information.

It’s easy to learn more about you

Your career, especially if you’re a Veteran, has provided you with life experience you can link in your email signature. This choice helps both your coworkers and potential employers, provided you keep the link up to date.

Most importantly, people can tell who you are

An email signature helps people place who is writing the email and what expertise they bring to the conversation. Making sure your email signature accomplishes this goal is paramount.

How to write your military rank and name

Your name is an essential piece of your signature. You should include both your first and last names, as well as a middle initial if you use it regularly. 

Your rank can appear before your name or after it. Rank should be spelled out, and you may include the abbreviation if you desire after the spelled-out form. In a similar vein, remember to spell out your military branch if you choose to include it.

Correct use of name and rank in army email signature

Note:

If you are still on active duty, search for official guidance from the Department of Defense or your respective service branch.

Since email is considered official correspondence, there are guidelines for how your signature should be structured. Currently, many people mimic the form used in written communication.

How to sign off your military signature

The military tends towards 2 specific forms of sign off in emails. The first is respectfully (R/) and very respectfully (V/R). Both are appropriate sign offs, though you should not use the abbreviations the first time you contact a new person.

You may also wish to use very respectfully when addressing those higher up the chain of command.

These are not the only 2 sign off options available to you for your military email sign off. However, you should consider the formality of any other option you want to use and whether it is appropriately professional.

What a military email signature should include

An excellent military signature, regardless of if you’re Army, Air Force, Navy, Marines, Coast Guard, or a Veteran, contains a few elements. These elements increase the professionalism of the email overall and help people remember your emails.

  1. Your full name – You should include both your first and last names, which studies show increases other people’s perception of your professionalism. Avoid using nicknames on any professional accounts. If you usually go by a nickname, you can introduce it in another context.
  2. Unit or division – Including your unit is like including an office address in the civilian world. It helps people place where you are on base, in the chain of command on the project, and how you relate to their office.
  3. Rank – A military email signature needs a rank so that the chain of command is clear. If you are a Veteran, you can include that as well.
  4. Job/Duty title – Everyone has different task lists, so including your job title helps people know what they can ask you about and what they would be better served looking elsewhere for. If you have more than one title, use the highest rank title, or develop two signature blocks if you have two equal titles.
  5. Contact information – You should include a direct line phone number, so you are reachable. Make sure to include a phone number that people outside of DSN can use as well. You do not need to add an email in your military email signature since most people hit reply, but you can if you want.

5 strong examples of military email signatures that make you stand out

That was a lot of points, so let’s look at a few examples of well put together military email signatures.

This email signature design is effective since it is a clean design, with the name and rank displayed prominently. The signature also features a privacy disclosure, which is always useful even if not every email you send is sensitive.

This Army email signature features a balanced look between the name of the sender and the sender’s call to action. This choice helps people read the signature and creates a professional impression.

This option is another clean email signature design. The focus goes immediately to the full name, which is useful when people are skimming their emails. It also includes both social media icons and an awareness banner, which can be beneficial if you maintain the links associated with them.

This example is a Veteran email signature, and the first two lines make that apparent. Since the sender is a Veteran, he has more leeway in what he includes. In this case, the signature contains full contact information, a current photo, and social media. The bottom banner also shows what is important to him.

This final Veteran email signature features more elements than the others, but it is still incredibly readable. It includes full contact data as well as links to where he served. The signature conveys passion for the Navy and for Veterans.

Generate a professional army email signature in 2 minutes

By now I assume you have a your vision of what you want your army email signature to look like. You have a the full array of features and design options to create what you envisioned within the Wisestamp email signature editor. 

The best part is that you don’t have to wast time on installing the signature in your email provider settings, Wisestamp does that for you. Start now and your signature will be in ready and in place in 5 minutes. 

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